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TARIFF DETAILS

VENUE CAPACITY BASIC TARIFF INCULSIVE GST (18%)
CONFERENCE ROOM 4 25 PEOPLE 3500/- 4130/-
CONFERENCE ROOM 1 35 PEOPLE 4500/- 5310/-
CONFERENCE ROOM 2 45 PEOPLE 5000/- 5900/-
CONFERENCE ROOM 3 60 PEOPLE 8000/- 9400/-
CONSTANTIA HALL (HALF DAY) 200 PEOPLE 11000/- 12980/-
CONSTANTIA HALL (FULL DAY) 200 PEOPLE 22000/- 25960/-

CANCELLATION POLICY

CONFERENCE HALLS AUDITORIUM
(CONSTENTIA HALL)
Less than 15 day’s from the date of program. Refund after deducting 10% administrative charges. Refund after deducting 10% administrative charges.
Less than 1 week from the date of program. Refund after deducting 20% administrative charges. Refund after deducting 20% administrative charges.
Less than 48 hours from the date of program. No Refund No Refund

TERMS AND CONDITIONS OF BTFH:

Terms & Conditions:

  1. Booking is done on first come first serve basis. For booking a written application or an email to be submitted in YWCA of Delhi mentioning the dates, timing and purpose of the booking on the letter head of the company. A copy of the same letter has to be submitted to the SHO parliament street police station and also has to be forwarded to YWCA of Delhi office before the program (ONLY FOR THE CONSTANTIA HALL BOOKING). All documents have to be submitted before the booked function date.
  2. Reservations will be confirmed on receipt of letters/e-mails and on advance payment of 100% of the tariff charges.
  3. PA system is included in Constantia Hall booking charges (One stand mike, one cordless mike with sound system).
  4. Conferences of political and religious nature are not permitted.
  5. Decorations, posters etc. are not permitted elsewhere outside the premises of the YWCA. Banners/Backdrops should be on stands or in hanging position only.
  6. Registration table for registration of delegates for the meeting rooms is permitted in the pre-function areas.
  7. Security Deposit of Rs. 5000/- as advance which will be refundable.
  8. Payment will be made through the Demand Draft in favour of “YWCA OF DELHI”.
  9. Sponsors of the programme will be responsible for any damage caused to the building, furniture, and equipment by their agents, performers or members of the audience.
  10. If a party is unable to use the booking venues due to failure of electricity or on account of riot, fire, earthquake or an act of war, the YWCA will not be liable for any loss suffered by the booking party.
  11. Booking parties are requested to take care of conference material/technical equipment/personal belongings, as the YWCA is not responsible for any loss of items.
  12. Conference facilities can be used between 9.00 am to 8.00 pm only.
  13. The timings are from 9:00 am to 5:00 pm or 10:00 am to 6:00pm. In case time exceeds an additional charges of Rs.600/- per hour will be charged for Conference room subject to a maximum of 2 hours (up to 2000hrs) and Rs.1300/- per hour will be charged for Constantia hall subject to a maximum of 3 hours (up to 2100hrs) only. No half day charges for conference room.
  14. In view of the prevailing security environment, organizers of the programme are to nominate designated representatives for identifying delegates and guests to ensure that only invited persons are allowed to attend the programme. At the time of Booking, the details of the representative have to be informed.
  15. Direct Telecast of the Conference/Programme is not permitted.
  16. Reservation of catering requirements has to be informed in advance at the time of booking the venue with the number of persons guaranteed.
  17. Outside catering or bringing in food and beverage items from outside are not permitted.
  18. Eatables, cold drinks shall not be brought into any meeting venues.
  19. Smoking is prohibited in the meeting venues.
  20. Shouting slogans or singing any religion based song in the premises is not permitted.
  21. Booking parties are requested to strictly adhere to the time slot for which bookings have been made; and vacate the venues on time.
  22. Booking parties must ensure that banners/backdrops are removed immediately after their meetings conclude and not leave it behind at the venue.
  23. Live band, live musical programme, marriage ceremony or rituals of any kind are not permitted.
  24. Nails, double sided tapes or scotch tapes are not allowed to be used on the Conference Rooms walls.
  25. Booking Parties are requested to make sure that the participants/delegates are confined to the venues booked for them for meeting/catering arrangements.
  26. Booking parties are requested to avoid making noise outside the meeting venues.
  27. Any commercial transactions are not permitted within the premises of the Organization.
  28. The seating arrangements in Conference Room No.1 / Conference Room no.2 / Conference Room No 3 / Conference Room no. 4 will remain unchanged.
  29. Conference Room will be made available only an hour before the scheduled booking time.
  30. Postponement of dates will be allowed only once, subject to the availability of conference rooms or Constantia hall/ auditorium. After postponement the booking cannot be cancelled and the money will be forfeited.
  31. Extra charges will be taken for Projector with Screen, Extra lights, stage lights @ Rs.2360/-. Per head.

CANCELLATION RULES:

Refund of advance may be made under the following conditions:-

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