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RULES & REGULATIONS

1-4 PERSONS 5-15 PERSONS
Less than 48 hours from the check-in date. One Day’s charge per room will be levied. No Refund
Less than 1week from the check-in date. Refund after deduction of 10% administrative charges on the tariff. No Refund
Less than 15 days from the check-in date. Refund after deduction of 10% administrative charges on the tariff. One day’s charge per room will be levied.

DETAILS OF BOOKING THE CONFERENCE HALL & AUDITORIUM:

CONFERENCE HALL AUDITORIUM(CONSTENTIA HALL)
TIMINGS 9:00 hrs to 17:00 hrs
Or
10:00 hrs to 18:00hrs
9:00 hrs to 17:00 hrs
Or
10:00 hrs to 18:00hrs
EXTRA HOURS Maximum two hours till
20:00 hrs.
(Rs. 575/-per hour)
Maximum till 21:00 hrs
(Rs. 1150 per hour)
HALF DAY TIMINGS/CHARGES Not Applicable 10:00 hrs to 14:00 hrs
Or
14:00 hrs to 18:00 hrs.
Or
18:00 hrs to 21:00 hrs.
(Rs. 11,500)

CANCELLATION POLICY

CONFERENCE HALLS AUDITORIUM
(CONSTENTIA HALL)
Less than 15 day’s from the date of program. Refund after deducting 10% administrative charges. Refund after deducting 10% administrative charges.
Less than 1 week from the date of program. Refund after deducting 20% administrative charges. Refund after deducting 20% administrative charges.
Less than 48 hours from the date of program. No Refund No Refund

TERMS AND CONDITIONS OF BTFH:

Terms & Conditions:

  1. Reservations will be confirmed on receipt of letters/e-mails and on advance payment of 100% of the rental charges. Tentative bookings are treated as cancelled if not confirmed within a week’s time. . A copy of the same letter has to be submitted to the DCP parliament street police station and also has to be forwarded to YWCA of Delhi office before the program (ONLY FOR THE CONSTANTIA HALL BOOKING).
  2. Conferences of political and religious nature are not permitted.
  3. Decorations, posters etc. are not permitted elsewhere outside the premises of the YWCA. Banners/Backdrops should be on stands or in hanging position only.
  4. Registration table for registration of delegates for the Constantia Hall and meeting rooms is permitted in the pre-function areas.
  5. Sponsors of the programme will be responsible for making any damage caused to the building, furniture, and equipment by their agents, performers or members of the audience.
  6. If a party is unable to use the booking venues due to failure of electricity or on account of riot, fire, earthquake or an act of war, the YWCA will not be liable for any loss suffered by the booking party.
  7. Booking parties are requested to take care of conference material/technical equipment/personal belongings, as the YWCA is not responsible for any loss of items.
  8. Conference facilities can be used between 9.00 am to 9.00 pm only.
  9. In view of the prevailing security environment, organizers of the programme are to nominate designated representatives for identifying delegates and guests to ensure that only invited persons are allowed to attend the programme. At the time of Booking, the details of the representative have to be informed.
  10. Direct Telecast of the Conference/Programme is not permitted.
  11. Reservation of catering requirements has to be informed in advance at the time of booking the venue with the number of persons guaranteed.
  12. Outside catering or bringing in food and beverage items from outside are not permitted.
  13. Eatables, cold drinks shall not be brought into any meeting venues.
  14. Smoking is prohibited in the meeting venues.
  15. Shouting slogans or singing any religion based song in the premises is not permitted.
  16. Booking parties are requested to strictly adhere to the time slot for which bookings have been made; and vacate the venues on time.
  17. Booking parties must ensure that banners/backdrops are removed immediately after their meetings conclude and not leave it behind at the venue.
  18. Live band, live musical programme, marriage ceremony or rituals of any kind are not permitted.
  19. Nails, double sided tapes or scotch tapes are not allowed to be used on the Auditorium/Conference Rooms walls.
  20. Booking Parties are requested to make sure that the participants/delegates are confined to the venues booked for them for meeting/catering arrangements.
  21. Booking parties are requested to avoid making noise outside the meeting venues.
  22. Any commercial transactions are not permitted within the premises of the Organization.
  23. The P.A. system used in the venue should in no case interfere or cause disturbance to the users of other venues.
  24. The seating arrangements in Constantia Hall / Conference Room No.1 / Conference Room no.2 / Conference Room No.12 / Resource Centre will remain unchanged.
  25. Conference Room / Hall will be made available only an hour before the scheduled booking time.
  26. Preponement or Postponement is allowed for once subjected to availability. Advance will be forfeit after cancellation.

CANCELLATION RULES:

Refund of advance may be made under the following conditions:-

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